Durabook Conflict Minerals Management Process

1. Purpose

In order to prevent conflict minerals in the Democratic Republic of the Congo and its adjacent areas from being used on the company’s raw materials, implementing the company’s policy on conflict minerals, and improving the conditions of the electronic supply chain, supporting regional procurement plans to make the Congo (Kinshasa) and its surrounding areas Adjacent countries have legal trade in the future.

2. Scope

A survey of the ingredients used in all raw materials of the company.

3. Definition

3.1 Conflict minerals: Conflict minerals are four kinds of minerals such as gold, tin, tantalum and tungsten. Sources of conflict minerals used in the manufacture of products come from mines in the Democratic Republic of the Congo and surrounding countries that improperly control labor and non-human rights. Most of the mining activities in these areas are related to the armed organizations of the conflict (funding), which has led to long-term instability in the region, so it is called “conflict minerals”.

3.2 Adjacent countries: Internationally recognized countries sharing borders with the Democratic Republic of the Congo. Note: The conflict-free smelter assessment project will also list Kenya as an adjacent country.

 3.3 Conflict-free metals in the Democratic Republic of the Congo: products that do not contain mineral conflicts and are not directly or indirectly financed to the armed forces of the Democratic Republic of the Congo or neighboring countries. Policy on conflict minerals: does not support or use metals from armed conflicts, illegal mining and mining in poor work environments, the so-called “conflict minerals”. Suppliers should investigate metals such as gold (Au), tantalum (Ta), tin (`), and tungsten (W) in their products and confirm the source of these metals.

4. The responsibilities

4.1 R&D/Engineering: The supplier is responsible for the preliminary assessment of whether the raw materials contain conflict minerals when the sample is submitted.

4.2 Green product Engineer: Responding to customer RBA and conflict minerals survey.

4.3 Purchasing: Select the appropriate supplier based on the material procurement needs, and assist the quality assurance supplier to investigate whether the supply of materials uses conflict minerals and conflict mineral sources.

5. The operation process

5.1 The development department will transmit the relevant requirements of the required materials and other related requirements to the procurement according to the actual product requirements, and require the procurement to find a suitable supplier for sample approval. And disclose risk assessment information on whether the material contains conflict minerals to purchase and quality.

5.2 Purchasing for the R&D department to select the appropriate supplier for the material specifications and quality requirements, the supplier is required to confirm the sample, and the conflict protection metal report template for the quality assurance requirements. The questionnaire and the “Conflict-Free Mineral Procurement Statement” to be signed are forwarded to the supplier for information investigation of the conflict minerals of the submitted materials and a commitment guarantee for the materials.
The “Conflict-Free Minerals Procurement Statement” signed by the supplier and the results of the investigation are submitted to the quality assurance judgment materials for compliance with the conflict-free metal requirements of the Democratic Republic of the Congo.

5.3 The GP Engineer issued the “Conflict Metal Report Template” questionnaire to the procurement according to the conflict-free mineral requirements information, and returned the conflict-free mineral declaration form, and requested that the supplier request the supplier to complete the investigation within the specified time and return the result of the investigation to the company. If the raw materials are in the metal category, the manufacturer must complete the “Conflict Metal Reporting Template” survey, and only the non-metallic minerals declaration must be signed in the non-metallic category.

5.4 The GP Engineer determines whether the material meets the requirements of conflict-free metals in the Democratic Republic of the Congo based on information provided by the supplier on the Conflict Metal Reporting Template questionnaire.

5.5 If the results of the survey are in line with the requirements of the conflict-free metal in the Democratic Republic of the Congo, this information is administered to the GPM system.

5.6 If the result of the investigation is the use of Congo (Kinshasa) and its surrounding conflict minerals in the material, the supplier is required to provide a written analysis and immediately stop purchasing and using conflict minerals in and around the DRC, re-electing new sources of minerals and providing valid evidence that the new minerals meet the conflict-free metal requirements of the Democratic Republic of the Congo and that appropriate improvements and preventive measures are in place to comply with the Democratic Republic of the Congo Conflict-free metal requirements; also requires suppliers to sign the Conflict-Free Minerals Procurement Statement.

6. Relevant documents and records

6.1 Conflict-Free Minerals Purchasing Statement

6.2 Conflict Minerals Report Template